When you move out from your accommodation the dormitory's janitor has to hold a moving out inspection in your accommodation. This is to register if there is any flaws or lacks in the accommodation which need to be repaired before a new resident can move in. The moving out inspection is held on the moving out date a the earliest. You will no later than one week before the inspection receive a notice via mail for when the inspection is held. It is not possible to change the date of the inspection.
At the moving out inspection
The accommodation has to be clean at the inspection. We refer to your dormitory's maintenance regulations which can be found described on your dormitory's page.
All furniture that is registered to the accommodation also need to be in the accommodation at the inspection. Keys and laundry card need to be turned in to the janitor at the inspection.
Is the accommodation not ready at the inspection, then we might clean, make new keys and fix the repairs needed on your account. The expences will be deducted from your deposit
Inspection report and final settlement
At the inspection the janitor makes an electronic inspection report which he will send your via email within 14 days after the inspection. It will state if there is any flaws or lacks that have to be reparied in your accommodation. The price the repairs will cost on the inspection report are only estimates and therefore not final. It depends on how much in the end the repairs will cost. The final costs will be available on your final settlement. You will receive this around 2-3 weeks after your termination date.
I can't be at the inspection
We recommed that you alway take part in the inspection but if this isn't possible you have two options. You can choose to hand in your keys at the janitors or at KBS' office before the inspection. Please use a envelope for the keys with your name and adress on. Alternativly you can get a subsitute to take part in the inspection. All you have to do is make a power of attorney for the person who will subsitute you and make sure this person also brings her/his valid ID with a picture and your keys at the inspeciton.
I'm moving internallyIf you move internally between KBS' dormitories then you can get an extra day to move. Your Moving out inspection at earliste will be held at the first weekday after your moving out date. When you send us your termination you are welcome to also write that you are moving internally.